Corporate Rental: what it is, how it works, and why it’s beneficial for companies
Corporate car rental is often discussed in the context of business and work-related travel, and the unique features that distinguish a "Corporate Rental" (as it's known in the industry) from a leisure trip. The differences are indeed significant and stem from the distinct travel needs of a professional, employee, or company manager compared to a typical weekend getaway or summer vacation. This is why car rental companies, including Locauto, offer tailored pricing packages and commercial standards specifically for "Corporate Customers."
Large and structured companies, in particular, negotiate custom agreements with rental companies to meet their employees' specific needs. Thus, the world of business travel emerges as a distinct market segment in the short-term car rental industry, where players compete for corporate business through products, pricing, services, and innovations.
For a company whose employees frequently travel for work, establishing a partnership with a rental company makes perfect sense. This allows them to access customized and preferential conditions that are not available through public booking channels, such as rental websites, comparison portals, or travel agencies.
The Benefits of Corporate Rates and Services
The most significant aspect of a Corporate agreement is the pricing. Companies that need to manage their cost budgets prefer knowing the rental price in advance rather than booking ad hoc online and dealing with seasonal price fluctuations typical of car rentals.
Then there’s the booking tools and methods: companies greatly value having a single access point to the service—usually a dedicated, simple, intuitive, and direct web portal. This platform allows them to upload, modify, and manage all their bookings and easily monitor them. It also ensures, whenever possible, that vehicles are available even for last-minute rental needs.
Corporate rates are typically structured differently from regular online rates: they include more kilometers, personal protection services, reduced or waived excess fees, better weekly or monthly pricing, and more.
Flexibility and Simplified Management for Business Travel
Another key point is the handling of unforeseen circumstances, which are common in business travel. B2B booking portals are usually configured to allow last-minute changes and do not impose cancellation penalties.
Lastly, but no less important, is the issue of invoicing. A Corporate agreement guarantees dedicated invoicing for the company's legal entity, deferred payment options (such as bank transfers or direct debit), which eliminate the need for the driver to present a credit card at the time of vehicle pickup, and digital payment systems like Airplus. Additionally, these agreements provide custom reports and more.
For companies with significant short-term rental expenditures, it’s always better to rely on the expertise of a reliable and skilled provider like Locauto to find the best solution for their needs.
Se la tua azienda è interessata a scoprire tutti i vantaggi del Corporate Rental, visita la sezione dedicata sul sito di Locauto e scopri come possiamo aiutarti a rendere la tua mobilità, o quella della tua azienda, più semplice ed efficiente.
